Preventing data loss with data security

As a business owner, you can face terrible consequences if you lose all your valuable data. This can result if your system can get infected by a virus or a hard drive failure or a bad installation of any program. There can be so many causes for data loss. The data that is lost can impact all the activities in a business that is dependent on it. To prevent such situations to occur, it is important that an organization make better provisions to back up files in the system.

Loss of data can occur due to various causes such as virus infection, machine breakdown, software upgrades, power outage, flood, fire, and human error.

Data backup is making a copy of the data from your system onto external storage facilities like removable hard-drives or cloud servers. If you lose your system data by any chance, then you can always retrieve them from those storage sources.

Terms related to backing up of data

Backup – A replica copy of a program, file, folder or disk in event of damage, corruption or loss of the original file.

Restore – This function copies the backed-up version of data back to its original location.

Backup Media – This is the place where you can store your system data. It can be another system, cloud server, CD, DVD, external hard drive, or any other kind of recordable media.

Full Backup – This utility backs up everything that is present on your system. This data includes files, software, and OS.

Incremental Backup – This type of backup copies only that information which has got modified since the time when you took the last backup.

Files present on your system are very fragile. They are prone to getting damaged or destroyed by software malfunction, worms, viruses, and Trojans.  To prevent losing data, all you need is to schedule “system back up” to back up your files on a periodic basis. This will help you recover them whenever you need.  

What are the different types of backups and how to schedule them?

  • Full Back up: This type of backup needs to be accomplished prior to installation of a new software and software updates. It has to be performed on a periodic basis. The frequency of backup depends on how frequently you add files to your system. The recommended duration to perform it is two times a year.
  • Incremental Backup: This type of backup is advised to be performed daily if you use system a lot and make modifications in the file on a daily basis. R-Drive Image performs data backup by creating an image of all the files present in the system.

Back up is very significant for each organization. Not taking efficient backup of data can bring your entire business processes to halt. Interruption in the services can lead to loss in an organization. Though you can reinstall software but data once lost can’t be regain back. Learning about the importance of backup and taking right measures will save your organization from financial loss.